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Frequently Asked Questions
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How do I change the crop year when I am entering data and reporting?
The Price for some of the entries I have made is wrong. How do I recost these operations?
Several items I buy come in different pack sizes. Do I need a stock item for each?
1. When do I need to finish one year and start another?
You don't need to finish a year before starting another. The Crop Year is the key to the system. Crops are allocated to crop years (usually the IACS year) in which they are harvested. This means that data is never archived and can be kept "live".
Crops planted in autumn 1999 but to be harvested in 2000 are allocated to the 2000 crop year. When making entries the crop year is selected for the entry. Selecting 1999 crop year, a particular field may be growing potatoes but on selecting year 2000 the crop is wheat. Thus potato sales may be entered to 1999 crop even although entries are already made to the 2000 wheat.
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2. How do I change the crop year when I am entering data and reporting?
If you wish to change the crop year which is shown as a one off you can simply change it on the screen and it will apply to this entry or report only.
If you wish to change it generally for all future entries, go to Maintenance -> General Parameters and change the Crop Year.
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3. How do I quickly create next year's cropping plan?
Go to Field Events -> Crops. Enter the Crop Year you wish to plan. Select the first crop and variety (create new ones here if required). Select the fields for this crop and variety and save. Continue with each crop and variety until all the fields have been allocated.
If any fields require amendment to the crop size this can be done in the individual field record.
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4. The price of some of the entries I have made is wrong. How do I recost these operations?
Go to Completed Operations -> Recost Operations. Select the stock item you wish to recost and the dates within which it was used at the wrong price. A list of fields where the item was applied will be shown, the current stock price is displayed. Change the price to what you want, select the fields you wish and save. The price in each field will be adjusted.
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5. Where do I enter the crop sales to give me a margin?
Go to Completed Operations -> Outputs or One Crop Outputs. Select the item you are selling (you may need to create the item). Make sure you select the correct crop year. Enter the rate or total quantity and the value, select the fields and save.
Output items can be produce sales, straw sales, aid payments or any value you wish to show as income for that crop.
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6. Several sprays I buy come in different pack sizes. Do I need a stock item for each?
No. You can have one stock item but with the pack size as the basic unit. For instance sprays which come in 5 and 10 litre packs can be set as 1 litre pack size. When entering purchases you then enter the price and quantity in litres rather than packs.
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