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Accountsdata condenses the expertise gained by FARMdata in over two decades of designing information systems for large and often complex, agricultural businesses to provide a simple double-entry program. Like all FARMdata products the system can support any number of individual businesses.
The major components of ACCOUNTSdata are:
Nominal Ledger - Built up from a list of cost centre account codes which are used to analyse income and expenditure. Data input is simply a matter of identifying each transaction with its monetary value by use of a code number.
Day Book - This list of all transactions posted to the nominal ledger provides a clear audit trail. Each line in the day-book relates to a piece of paper justifying the entry, for example a purchase invoice.
Purchase Ledger - This comprises of a complete list of suppliers used by the business. Entry of transaction details is automatically posted to the nominal ledger at the same time as their inclusion in the purchase ledger. The system is able at any time to give details of purchases from and amounts owed to any supplier or to all suppliers. Full detail of paid invoices is also maintained for the current financial year.
Sales Ledger - An optional extra with the Accountsdata system, this enables the user to maintain a complete list of customers supplied by the business. Individual customer balances and records are available as well as whole business debtor reports.
Cheques, remittance advice's, invoices and credit notes can all be printed by the system.
Coding System - ACCOUNTSdata manipulates all the input information necessary for maintaining the various ledgers and producing all the reports by using a simple code. This is based on a nominal ledger code which identifies each transaction according to the business, department, enterprise, account and if necessary, sub-account.
The Information ACCOUNTSdata provides:
Reporting - For each enterprise in the business the system can produce detail of output, variable (direct) costs, gross margins, margins over allocated overheads costs and a breakdown of general overheads all the way through to a net profit, together with a conventional balance sheet.
Budgeting - ACCOUNTSdata provides for budgeting of each item for which a nominal code number has been established. Any number of independent budgets can be maintained, data can be transferred from one to another and each has its own related opening balances and valuations. Previous year figures are carried forward to a budget thus enabling "This Year / Last Year / Budget comparisons and variance to be done. This can be done on a year to date bases or a selected range of months.
The system will run in either the Single-User MSDos/Windows or Multi-User Unix environments
For further information please fill in the Information Request Form.